ECONJOBMARKET.ORG PRIVACY NOTICE
Privacy Notice was updated in August 2014 and is effective September 1, 2014.
A. WHO WE ARE
Job Market Incorporated (also known as "EJM",
"EconJobMarket", "EconJobMarket.org" hereinafter
collectively referred to as EconJobMarket, “we” or “us”) is a California
nonprofit 501(c)(3) tax-exempt charity that facilitates the flow of
information in the economics job market by providing a secure central
repository for the files of job-market candidates (including papers,
reference letters, and other materials) accessed on line at the web site EconJobMarket.org,
which EconJobMarket owns and operates.
B. DEFINITIONS APPLICABLE TO THIS
academic economist seeking employment who registers and establishes a Candidate
account at the Site and may submit applications and supporting
materials via the Site.
authorized staff representative of a Reference who is given a Proxy
account with the Site for the purpose of securely submitting
recommendation letters for Candidates on behalf of the Reference.
Reference (also known as “Recommender”):
An individual who is given a Reference account with the Site
for the purpose of securely submitting letters of recommendation for Candidates.
of a university, college, economics department, business school, government agency,
private firm, or any other legitimate organization that searches for suitably
qualified academic economists and has a Recruiter account with the Site
allowing the representative to post job advertisements and review the applications
that Candidates submit.
Services: The online services
provided at the EconJobMarket.org Site for registered Users.
These services include, but are not limited to: (a) the collection, display
and transmission of job-listings advertisements uploaded by Recruiters;
(b) the collection of application materials (including biographical information,
curricula vitae, technical papers, and other files and information) from Candidates
and letters of recommendation from References and Proxies; (c)
the transmission of application materials and letters of recommendation to Recruiters
as directed by Candidates and References; and (d) facilitating communication
between Candidates and Recruiters for the purpose of scheduling
interviews and conveying other information about the job market.
Site: The EconJobMarket.org
website, code, and database including the Services offered therein.
Users (also referred to
as “you”): All Candidates, References, Proxies,
Recruiters and verified legitimate organizations that have registered
and established User accounts with the Site.
Visitors: All others who
access the EconJobMarket Site but do not register or establish User
C. OUR ONLINE PRIVACY COMMITMENT
committed to protecting the privacy of our Users when using our Site
and the Services provided. We value your participation in the EconJobMarket
system and your loyalty as a User. This Privacy Notice (“Notice”)
protect personal information when you use the Site and Services.
Wherever your personal information is transferred, stored or processed by us,
we will take reasonable steps to safeguard the privacy of your personal
information in accordance with this Privacy Notice and our Terms of
Use Agreement. While we take efforts to safeguard the privacy of your personal information,
the purpose of our site in to transfer such information to Users. Therefore, you should not submit
any private, sensitive information to this site (including but not limited to your social security number).
D. USE OF THE SITE AND OUR SERVICES REQUIRES YOUR
Notice governs your interaction with the Site and your
registration for and use of our Services. This Notice applies
a User on this Site and establish a User account, you
are required to read this Notice and actively indicate your consent to
clicking on the “I Consent” button in the process of finalizing your
account registration. You are also required to read this Notice
and indicate your consent when logging into the Site following a
and Services are offered only to Users who agree to these terms.
IF YOU DO NOT AGREE TO THESE TERMS, PLEASE DO NOT ACCESS
THE ECONJOBMARKET.ORG SITE OR USE THE SERVICES PROVIDED THEREIN.
E. INFORMATION WE COLLECT
browse the Site, we do not ask you to provide any information or register as
a User. However, if you wish to use the Site and the Services,
you will need to register as a User and establish a User account
on the Site. When you register, you will be asked to provide certain
personal and demographic information.
As used in
this Privacy Notice, the information that we collect falls into two
Identifiable Information: Personally identifiable information is any kind of
information that is associated with a specific user, including name, email
address, street address, employment title, education history, employer, and
other related demographic information. EconJobMarket only collects the
personally identifiable information that you explicitly give to us. We do not collect, and
you should not provide, social security numbers and similar sensitive personal
Identifiable Information: Non-personally identifiable information is any type
of information collected in web logs, including IP address, browser type, and
not routinely tracked to an individual site visitor except in special cases,
such as responding to Internet-based attacks.
As you use EconJobMarket.org,
you may be prompted to enter Personally Identifiable Information when
you do any of the following (not all items are applicable to all Users):
b. Create a user name
c. Use personalization
features and/or update your user profile
d. Create or edit
e. Submit an
application, including application materials (in various formats), for
consideration of employment
f. Request the
submittal of a letter of recommendation by a Reference to a specified
g. Submit a letter of
h. View job listings
and/or application data
i. Purchase a product
j. Register for a free
product or service
k. Provide feedback
such instance, you will know what data we collect through the Site,
because you will actively submit it. Except as described in this Privacy
Notice, as necessary for the performance of our Services for you, we will
endeavor to keep your information confidential. You should not provide any sensitive
personal information, including but not limited to social security numbers.
and aggregate Non-Personally Identifiable Information indicating the
manner in which the Site is accessed by individual users. Although
such information is not personally identifiable, we can determine from the IP
address a visitor's Internet Service Provider and the geographic location of
his or her point of connection.
F. HOW WE USE INFORMATION COLLECTED ONLINE
1. Non-Personally Identifiable Information
construct statistics and summaries of user data, such as but not limited to
the number of different users, advertisements, applications, and the
specialties involved. EconJobMarket specifically reserves the right
to display publicly these statistics and summaries of the data on the Site,
but only in a way that does not identify individual Candidates or References
and does not reveal the content of any documents they submit to the Site
(for instance, recommendation letters). EconJobMarket also reserves
the right to conduct statistical analyses of the data on the Site in
order to report summaries and statistics.
2. Personally Identifiable Information
Recruiter advertisements (job
postings), which may contain personally identifiable information, are
publicly displayed by EconJobMarket. We also transmit advertisements
for display on the job-posting sites of partner organizations, including the
Canadian Economics Association, VoxEU, the Econometric Society, and others.
and information submitted by an individual Candidate (including biographical
information, curricula vitae, technical papers, and other files and
information) are made available only to those Recruiters that the Candidate
specifies for receipt. Candidates specify organizations to receive
application materials in two ways: explicitly, by their express applications
to individual Recruiters in response to advertisements posted on the Site;
and/or implicitly, by specifying that their materials be available to all
organizations that have access to the Site.
recommendation for individual Candidates are made available by us to
the organizations that have posted advertisements on the Site and to
which the Candidates apply, subject to the approval of the References.
Approval of each Reference is determined when the Reference or
designated Proxy submits a letter to the Site and specifies
cases, Recruiters contract with third-party organizations to process
application materials. With regard to this Notice and the Terms of
Use Agreement, actions taken by such a third-party organization shall be
regarded as taken by the Recruiter who contracts with the third party.
We reserve the right to allow a third party organization to access an
individual Recruiter's application data if and only if the Recruiter
specifically designates this third party for this purpose. We reserve the
right to make access by third party organizations contingent on successful
completion of a qualification process to ensure that the Recruiter's
application data is handled in a way consistent with this Notice and
addition, EconJobMarket officers, agents, and third party contractors
we retain for hosting, updating and maintaining the Site and our Services,
are allowed to access the Site as appropriate (including viewing
personally identifiable information) for the purposes of maintaining the Site
and providing User support. Due to the transfer of personally identifiable
information set forth above, including, but not limited to, the use of third party
organizations by some Recruiters, you should not submit any sensitive personal information,
such as social security numbers and similar information, to the Site. The privacy of such
sensitive information cannot be guaranteed and EconJobMarket is not responsible for the
privacy of such information or any damages or other liabilities resulting from the release or
3. Personal Credit Card Processing Data
EconJobMarket does not collect
credit-card information and we do not conduct our own credit-card payment
processing. When a User elects to make a credit-card payment to EconJobMarket
for User fees or for a voluntary contribution, the payment is
processed by an outside credit-card processing company (currently Paypal). We
will disclose your Personally Identifiable Information to these companies as
needed to process your payments for fees and voluntary contributions and to
respond to your requests. Note that EconJobMarket accepts payment
also by check (drawn on a U.S. bank) and wire transfer.
4. Academic Research
accordance with EconJobMarket's objective to serve the academic
economics profession, we may provide data to authorized researchers for the
purpose of conducting research on the academic job market. To be granted
access to data, a researcher must submit a detailed proposal, agree to our Privacy
Notice and the requirements for secure and confidential treatment of
data, and qualify as described in EconJobMarket’s Research Data
Access Policy. Researchers may use data only for approved academic
studies, must publish in publicly available venues, and may not use data for
commercial purposes. Researchers are not allowed to report personally
some information through the use of "cookies" (small text files
stored for a period of time on your computer) that help us monitor the pages
to which you link and the services offered. Cookies are only read by the
server that placed them, and are unable to execute any code or virus; they
will not permit a Web Site operator to learn any personally identifiable
information (see below) about you unless you have previously provided that
information to the Web Site operator or you have set the preferences in your
browser to provide this information. Cookies allow EconJobMarket to
serve you efficiently. By accessing this Site and using the Services,
you agree that we can place cookies on your device.
feature on most browsers will tell you how to prevent your browser from
accepting new cookies, how to have the browser notify you when you receive a
required for some of EconJobMarket’s essential features, they must be enabled
or the Site and Services will not be accessible and will not
function properly. You
can disable cookies completely by changing your browser settings; however if
you do so, the Site and Services will not function properly. Useful
information about cookies can be found at http://www.consumer.ftc.gov/articles/0042-cookies-leaving-trail-web
Domestic and International Data Transfers and Storage
hosting the Site are located in the United States and in Canada. When
we obtain your Personally Identifiable Information, we may process and store
the information outside of the country in which you are located, in either the
United States or Canada or both. These countries may not have the same data-protection
laws as the country in which you are located. By registering as a User
and in pursuing your validated use of this Site and its Services,
you consent and agree to the transfer of your Personally Identifiable
Information to the United States and Canada, and you acknowledge that your
data is protected by and subject to the laws of the United States and Canada.
G. NOTICE TO EUROPEAN UNION AND CANADIAN USERS REGARDING
DATA TRANSFER, STORAGE, AND PRIVACY
EconJobMarket’s operations are
located primarily in the United States and Canada. If you provide
information to us, the information will be transferred out of the European
Union (EU) or Canada to the United States and Canada. When using or
disclosing Personally Identifiable Information transferred from the European
Union or Canada, we obtain your consent or adopt other means under European
Union and Canadian law for ensuring adequate safeguards. By expressly
Agreement when you registered and finalized a User account on the Site
and by providing Personally Identifiable Information in connection with your
use of the Site and its Services, you understand and accept
that your information will be so transferred and handled in accordance with
accordance with EU and other guidelines, you may decline to provide the
information requested by EconJobMarket. Please be advised, however,
that EconJobMarket may be unable to provide certain services unless
such information is provided for security and identification purposes.
H. USER CHOICES ABOUT THE COLLECTION, USE AND
SHARING OF PERSONAL INFORMATION
Users of the Site
and its Services can always choose not to provide information, even
though it might be needed to use the Site and the Services provided by
As a User,
you may access, update, and amend Personally Identifiable Information included
in your online User account at any time by logging into your account
and making the necessary changes. You may also delete your account from our
database at any time by logging in to your account and making an account
deletion request. Deleting your account will remove your Personally
Identifiable Information and files from our database. However, if you used
the Site to apply to a job in the past, this particular employer will
still be able to access your application data, including your uploaded
documents and any Letters of Recommendation associated with the application. Further,
we will not be able to delete data held by third parties, such as prospective
employers, that already have accessed and downloaded your documents and other
information. In addition, we will retain anonymous Aggregate Data for uses
described above. Please allow up to thirty days to process your account
would like to have your Personally Identifiable Information removed from EconJobMarket's
database, or would like to correct an error in such information, please
contact us and we will use reasonable efforts to comply with your request.
Note that residual information will remain in EconJobMarket databases,
access logs, and other records, which may or may not contain your Personally
Identifiable Information. EconJobMarket reserves the right, from time
to time, to contact former customers or Users of the Site.
I. RIGHT OF DISCLOSURE
that EconJobMarket reserves the right to disclose information
submitted by or concerning any visitor or User as we reasonably feel
is necessary to protect our systems and business. Specifically, but without
limitation, we reserve the right to disclose such information when a visitor
published guidelines, or partakes (or is reasonably suspected of partaking)
in any harmful, infringing or illegal activity, even without a subpoena,
warrant, or other court order; in this condition we may disclose such
information in response to court and governmental orders, civil subpoenas,
discovery requests, and as otherwise required by law, as well as in response
to allegations of infringement.
cooperate with law enforcement agencies in identifying those who may be using
our servers or services for illegal activities. We also reserve the right to
report any suspected illegal activity to law enforcement for investigation or
prosecution, or to suspend or terminate your User account in
connection with any suspected illegal or infringing activity. Where
permitted or required by law, EconJobMarket will provide Personally
Identifiable Information to third parties without your consent to comply with
court orders, subpoenas, or other legal or regulatory requirements. Finally,
EconJobMarket reserves the right to assign, sell, license, or
otherwise transfer to a third party your Personally Identifiable Information
in connection with an assignment, sale, joint venture, or other transfer or
disposition of any portion or all of EconJobMarket's assets.
J. KEEPING INFORMATION SECURE
EconJobMarket takes precautions
to protect your information. When you submit sensitive information via the Site,
we make commercially reasonable efforts to protect your information both
online and off-line. We use Secure Socket Layer encryption technology to
manage some information transmission to and from the Site.
administrative, technical and physical safeguards designed to assist us in
protecting the Personally Identifiable Information we collect against
accidental, unlawful or unauthorized destruction, loss, alteration, access,
disclosure or use.
that no electronic transmission of information over the Internet or method of
electronic storage is perfectly secure. We do not guarantee that the
security measures we have in place to safeguard Personally Identifiable
Information will not be defeated or fail, or that those measures will be
sufficient or effective. Therefore, although we are committed to protecting
your privacy, we do not promise, and you should not expect, that your Personally
Identifiable Information will remain private. Additionally, you should not submit any
sensitive personal information to the Site, inlcuidng but not limited to social security
numbers and similar information. As a User of the Site
and its Services, you understand and agree that you assume all
responsibility and risk for your use of the Site, its Services,
the Internet generally, the documents you post or access, and for your
conduct on and off the Site.
protect you, you should safeguard your EconJobMarket account user name
and password and not share this information with anyone. You should sign off
your account and close your browser window when you have finished your visit
to our Site.
K. STATE OF CALIFORNIA, U.S.A. DO NOT TRACK
California Do Not Track legislation, we do not respond to the browser “Do Not
Track” (DNT) signal if enabled by Users in their web browsers. Do Not
Track is a standard that is currently under development. As it is not yet
learn about Do Not Track, see http://www.allaboutdnt.com/.
the Site may display links to other organizations. Be aware that we
do not monitor or control the information collection, privacy practices,
goods, services, or content of any third parties linked from the Site;
we are not responsible for their practices or the content of their web sites,
including their use of any information (such as IP address, browser type, or
operating system) collected when EconJobMarket users are linked to a
third-party web page from the Site. This Privacy Notice
applies solely to information collected by EconJobMarket.
M. PROTECTION OF CHILDREN'S PERSONAL INFORMATION
EconJobMarket.org is not intended for
children under 18 years of age. Further, children under the age of 18 are
not eligible to register for user accounts with EconJobMarket.org. We
do not knowingly collect personal information from children under 18. If we
discover that we have inadvertently collected personal information from a
person under 18, it will immediately be deleted and that person’s accounted
N. NOTIFICATION OF CHANGES
the right, at our sole discretion, to change, modify or otherwise revise this
modifications shall become effective immediately upon the posting thereof. Your
continued access of EconJobMarket.org and continued use of the
Services provided by the Site subsequent to changes to this Notice
will mean that you accept the changes; therefore, please review the documents
periodically. When we make material changes to our Privacy Notice,
these changes will be posted at the bottom of the Privacy Notice page.
Review this page regularly for updates.
O. PROPRIETORY RIGHTS
including all web pages within and all code related thereto, is the property
of Econ Job Market Incorporated and EconJobMarket.org. No
portion of the materials or code on these pages or anywhere on the Site
may be reprinted or republished (other than as is necessary to view the page
on your monitor) in any form without the express written permission of Econ
Job Market Incorporated.
is owned and operated by us in conjunction with others pursuant to
contractual arrangements. Unauthorized use of the materials on the Site
may violate copyright, trademark, patent and other laws and is prohibited.
You acknowledge that you do not acquire any ownership rights by using the Site.
P. QUESTIONS? CONTACT US
If you have
other privacy issues in connection with the Services, please contact us electronically
using the Contact form at https://econjobmarket.org/contacts.php or by sending
a letter to us at
Econ Job Market Incorporated
Attn: PRIVACY INFO
3268 Governor Dr. # 328
San Diego, CA 92122
and other published guidelines, we do not release personally identifiable
information about our Users and visitors without their permission.
TO CALIFORNIA, U.S.A. RESIDENTS: If you are a California resident,
California Civil Code Section 1798.83 permits you to request information
regarding the disclosure of your personal information by EconJobMarket to a
third party for the third party’s direct marketing purposes. To make such a
request, please contact us electronically using the Contact form at https://econjobmarket.org/contacts.php
or by sending a letter to us including your name, postal address, and email
address, at the address shown above.